Facility & Equipment Manager

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Group Facility and Equipment Manager

The Facility and Equipment management department within Action is concerned with the management and control of the facility support activities for the primary process of the DC’s, offices and Hubs and the equipment support activities of the DC’s. The strategic management is organized at IHQ where we align the facility and equipment strategy with corporate strategies, perform facility and equipment projects and processes, make sure we comply with rules- and regulations, take care of strategic choices concerning safety and manage several European contracts. Tactical facility management is organized as much as possible at regional level. We make sure that the local facility suppliers perform high quality of work, assist the local management with facility support and translate the local rules and regulations into our processes. The main part of our operational facility services is outsourced and managed by a facility service provider. Tactical and operational equipment management is organized as much as possible at DC level by the logistic specialists.

Purpose of the job

The Group Facility and Equipment Manager reports directly to the Manager Logistic Strategy & Development/Head of Outbound Logistics. The main focus lies on ensuring that all local entities deliver a high level of facility services in line with the policy and (local) regulations and laws.
Develop and maintain a sustainable housing-, material- and facility strategy (including safety & security) for all distribution centers (insourced and outsourced), HUB’s and country headquarters. Ensure that all DC’s are equipped with necessary equipment and all entities have a safe and sustainable working environment and a high level of facility services on the premises. Develop and maintain an audit structure to ensure that all the facility services are executed in line with the central policy and apply to (local) laws and regulations.

Your daily actions

As a Group Facility and Equipment Manager you will develop an international Housing- and Facility Management (including safety and security) policy and translate this to concrete procedures, products and services for all headquarters and logistic centers (owned and outsourced). You will provide insight in the demands of the internal clients and translate this to an optimal Facility service level. Moreover, you will develop an international policy and strategy on the entire process of buying and maintaining of all resources (e.g. materials like trailers, pallets, trolley’s, racking) including expendables within Supply Chain, and you will develop future plans to ensure sustainability.

You will deliver the key financial targets including; Material Cost, Facility Cost and Security Cost and you will be responsible for the Facility OPEX budgeting and spend. You will ensure that new premises (headquarters and logistic centers) are being developed in line with the housing- and facility policy, including all the necessary equipment and services. Additionally, you will be responsible for equiping all premises (existing and new) with the necessary services and equipment to execute their operation. You will maintain and expand contacts with relevant local authorities to ensure that all necessary permits are up to date and valid, and fully in line with the internal operation. Furthermore, you will define an audit process to verify that housing- and facility procedures in DC’s and offices are in line with the policy and (local) laws and regulations. You will initiate, develop and oversee the implementation and realization of improvements with regard to processes and procedures (for instance incident registration) within the facility departments and/or premises. Also, you will maintain and expand contacts with different Facility suppliers and responsible for acquisition and registration of Facility services in all countries, while you will maintain and expand contacts with different logistics service providers who execute the logistics operation in  Action’s warehouses outside the Netherlands. You will be responsible to keep up to date with relevant developments in expertise and actively shares knowledge within department, and you will initiate and oversee projects. You will define sustainability targets for the facility and equipment, and be responsible for execution of projects and processes accordingly.

You will clearly steer the team, take the lead, give clear working instructions, and plan employees and activities in such a manner that targets are successfully achieved. You will be actively involved in improving employee skills by providing constructive feedback, instructions, explanation and coaching. You will make employees enthusiastic, clearly indicate the intended effect of targets, bring about a positive attitude towards the work and inspire team members' strong will to perform. Additionally, you will give direct and constructive feedback about the delivered performance and personal development related to future requirements and priorities. You will stimulate employees to join in on the thought process and to actively contribute to the development of new ideas and to learn from his/her own experiences and those of others, and you will be responsible for an optimal staffing, recruitment activities and retaining of employees within the department.

Who you are

You make proposals for efficient and effective working methods with the least possible complexity and implements these, and you demonstrate a high level of pragmatism. You are very organised, able to structure activities and projects, and stick to agreements within deadlines and according to guidelines. You work efficiently and effectively, also when under time pressure, and work effectively with others to achieve common targets. Moreover, you are able to perform effective stakeholder management in complex and international setting.

Furthermore you have:

  • A relevant academic degree, e.g. facility management or management studies  in combination with 6+ years of relevant working experience, or a relevant bachelor’s degree (university of applied science) in combination with 9+ years of relevant working experience;
  • Leadership skills, at least 5 years of experience in leading a team;
  • Demonstrable knowledge and experience with building or maintaining facility strategies;
  • At least 3 years’ experience with departmental facility budgeting and annual planning.

What we offer

  • Market-based salary 
  • 24 holiday days and the option to buy 5 extra days a year (based on 38 hours)
  • A company laptop and mobile phone
  • Company car
  • Bonus
  • Flexible working hours
  • The option to participate within a collective health insurance scheme
  • 15% staff discount on Action merchandise
  • Extensive education and training at our own Action Academy

Interested?

Are you ready to take Action? Apply now!

Curious what’s next?
Christina Asimakopoulou, Recruiter Supply Chain, will review your application and will get back to you asap. When you are selected you will be invited for a first job interview. When we are both enthusiast we will invite you for the second interview. In that second interview we’d like to get to know you even better. In order to do so we will ask you to take an online assessment. Are we still a great match? Then we’ll make you an offer you can’t refuse!

At Action we think integrity is of the utmost importance. A pre-employment screening is therefore part of the application process for this vacancy. Contact your Recruiter for more details.

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