Payroll and HR Administration Support New Entities

(Fulltime / Part-time, 32-38 hours per week)

The Payroll & HR Administration Support is responsible for providing comprehensive Payroll & HR Administration support to the Implementation Manager during the setup of new entities, including stores and supply chain operations (Distribution Centers) in new countries. This role also supports the standard documents and setup for HR Administration in a specific country and assists with the implementation of UKG Dimensions for Time and EC Payroll from SAP or managed Payroll & Services by an external supplier.
 

This is your daily action

This role is essential for ensuring that Payroll & HR Administration operations for new entities are set up efficiently and comply with local regulations. It supports the smooth expansion of Action’s stores and supply chain operations in new European countries. Three months after the Go Live of a new entity, activities transfer to regular Payroll & HR Administration employees, and the focus of this role shifts to other new entities.

Responsibilities:

• Collaborate with the Implementation Manager to support the rollout of Payroll & and HR Administration processes and systems for new entities, potentially handling multiple entities simultaneously.
• Provide support to local Payroll & HR Administrators taking over after the Go Live of a new entity.
• Assist in the preparation of Payroll & HR Administration for employees starting in new entities.
• Assist in the setup and coordination of Payroll & and data for new entities to ensure accurate and timely Payroll &  processing for employees in new stores and supply chain operations.
• Support the setup of local Payroll & regulations and labor laws in new European countries to ensure compliance, including tax filings and reporting requirements.
• Assist in the creation and maintenance of standard HR documents specific to each country.
• Support the setup of HR Administration processes, including onboarding, employee records management, employee changes, and offboarding.
• Support the implementation of UKG Dimensions for Time and EC Payroll &  from SAP or managed Payroll & services by an external supplier.
• Provide administrative support during the implementation process.
   

Meet your team

Action's growth is down to the people who work for us. That's what we call the people factor. 4,000 colleagues work in Supply Chain in 10 countries, and this has an impact on business. We are the Supply Chain HR team and, when opening a new distribution center (which we do roughly once a year), we make sure we recruit enough good people to work there – and stay there! We take a pragmatic approach to our work and make rapid decisions in a small, energetic and open team. At the same time, we know where we'll stand in five years' time. We give you the opportunity to make sure both you and HR are well positioned in an international environment. 

Curious about your new team members? Natasja Tulen can’t wait to work with you!
 

This is you

You are a real team player with excellent communication and interpersonal skills who is not afraid to reach out to stakeholders
You have Excellent organizational and time management skills and are able to step in there were needed
You are able to identify improvements in processes and come with proposals to improve

Qualifications:

• Education: High school diploma or equivalent; additional certification in payroll & HR administration is a plus.
• Experience: payroll & HR administration support, preferably in a multinational environment.

Skills:

• Strong understanding of payroll & HR administration regulations and labor laws in European countries.
• Proficiency in payroll & HR administration software (SAP EC Payroll / SuccessFactors) is a preference. 
• Proficiency in Microsoft Office Suite.
• Excellent command of English and Dutch, both spoken and written.
• Ability to handle confidential information with discretion.
• Digital agility

What we offer

Surprisingly much! From our international headquarters in the Netherlands you have an impact on what happens in our stores across Europe. We welcome more than 15 million customers every week in more than 2,500 stores in 12 European countries. We have great growth ambitions. For Action and for you. Because our growth means that you can always take new steps. A different position, an interesting innovation project, new skills: you can continue to develop as a professional. And all this in a culture where our shared values are truly lived: customer focus, teamwork, simplicity, discipline, cost consciousness and respect.

Did you know that you can also count on us for:

• A market-based salary based on a 38-hour work week
• An annual bonus between 5 and 10% based on company and personal performance
• 24 days of holiday and the option to buy 5 extra days (based on 38 hours per week)
• A permanent contract// A temporary contract with the intention of offering you a permanent contract in the long term
• Flexible working hours and the possibility of working up to 40% from home, of course in coordination with your team and manager
• 15% staff discount on your purchases at Action 
• A good pension scheme, collective health insurance and travel expenses allowance // a lease car or mobility allowance (Zwaagdijk-Oost is traffic jam-free and only 30 minutes by car from Amsterdam)
   

How we contribute to society

If you only know Action from the stores, a world will open up for you when you come and work with us. We work hard to make a positive impact on society and the environment. Did you know, for example, that we sponsor more than 2,500 children worldwide who grow up in an SOS Children's Village? That our team reflects the diversity of our customers, including 155 different nationalities? That we purchase 94% of our wood products and 100% of our cotton sustainably? And that almost all our stores only use energy-efficient LED lighting? Yes, that is also Action. Curious about what other initiatives we’re facilitating? Join our team and find out for yourself.
 

Interested?

We are proud to be an inclusive employer, and we warmly invite anyone who recognises themselves in the vacancy to apply. So take action and respond to this vacancy now!

What happens next:

1. Response to your application within 14 days (and usually earlier)
2. First meeting with the manager and a colleague
3. Second interview with your recruiter, among others
4. Welcome to Action…

Throughout the process, your recruiter is your permanent point of contact and is available to answer any questions you may have.

Integrity is very important to us. Pre-employment screening is therefore part of the process for this vacancy. Ask your recruiter for more information.